NeatHouse Partners
Subject Access Request (SAR) Support
We provide Subject Access Request (SAR) support to businesses of all sizes.
- Reviewing Subject Access Requests
- Verification of requester identity
- Screening collated data
- Applying lawful exemptions
- Liaising with regulatory authorities
- Data protection (GDPR) policies
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Does your business need help with Subject Access Requests ?
Every business is subject to the UK’s data protection laws, and as such must comply with Subject Access Requests (SAR). Failure to do so can result in hefty fines and bad publicity.
If your business needs help responding to SARs, we can provide expert advice and services. We will review all SAR requests received by you, establish the identity of the data subject, screen the data collected and apply necessary exemptions. We can also liaise with relevant regulatory bodies if required.
Our team of in-house experts have extensive experience in managing SARs for businesses of all sizes. Contact us today to discuss how we can help manage your Subject Access Requests.
How To Deal With A Subject Access Request
The process of dealing with a Subject Access Request can feel complex. There are several steps you need to take before providing the requester with the information that they have requested.
First, you’ll need to confirm the identity of the data subject and any other relevant details before collecting all of the personal information held on them by your business.
Once you have gathered this data, you should review it to check if there are any exemptions that apply – such as legal privilege or trade secrets.
Finally, you should collate the data and provide it to the data subject in a format they can access.
We are here to help your business comply with every step of this process, so contact us today for advice on how to manage Subject Access Requests. Our team of experts will be able to support your business in staying compliant with data protection laws.
What Does The Law Say About SARs?
The General Data Protection Regulation (GDPR) states that all businesses must comply with Subject Access Requests. This means you should provide the data subject with copies of their information within one month of receiving the request, free of charge. If a complaint is made regarding your response to an SAR, you may be required to pay compensation to the data subject.
It is also important to remember that you cannot ignore Subject Access Requests – even if you do not believe they are genuine. You must respond to SARs in accordance with your legal obligations, and failure to do so can result in a fine from the Information Commissioner’s Office (ICO).
Don’t take the risk – let us help you stay compliant with SARs. Contact us today to discuss how our team of experts can support your business when dealing with Subject Access Requests.
Who Can Request Their Personal Data?
Any individual can make a Subject Access Request if they believe that you hold their personal data. This means that anyone who has ever interacted with your business could potentially request to see their data. It is important to remember that there are no exceptions to this rule, and even if you do not believe the request is genuine, you must still respond to it.
If you are unsure about how to handle a Subject Access Request, contact us for advice and guidance. Our team of experts will be able to provide you with the support you need to stay compliant with data protection laws.
What should be disclosed in a subject access request ?
When responding to a Subject Access Request, you should provide the requester with all their personal data that has been collected and stored by your business. This includes any information held in electronic or paper filing systems, as well as any visual images or audio recordings.
You must also provide the requester with an explanation of how their data is being used and why, including who the information is being shared with. You should also disclose how you originally gained access to the data.
If you are unsure of what data should be disclosed in a subject access request, contact us today. Our team of experts can help you gather the necessary information and provide it to the requester in a timely manner.
Subject Access Request FAQs
A Subject Access Request policy outlines the steps you must take when responding to an SAR. It should include information about verifying the identity of the data subject, gathering and reviewing their personal data, and providing them with copies in a format they can access.
Under GDPR regulations, you should provide the requester with their data within one month of receiving the request. If you are unable to respond within this timeframe, you must inform them of the delay and explain why it has occurred.
No, you cannot refuse a Subject Access Request – even if you do not believe it is genuine. You must respond to the request in accordance with your legal obligations, and failure to do so could result in a fine from the ICO.
When handling Subject Access Requests, you should follow the steps outlined in your SAR policy. This includes verifying the identity of the requester, gathering their data, and providing them with copies of it within one month. If you are unsure about how to handle a request, contact us for advice and support.
Our team of experts can help you stay compliant with GDPR regulations and respond to Subject Access Requests in a timely manner.
Yes, emails are included in a Subject Access Request. This includes any emails sent to or from an individual that is related to your business. It can also include internal emails that mention the individual or are related to them in some way.
If you need help responding to a Subject Access Request, contact us today. Our team of experts can provide you with the support and guidance you need to stay compliant with data protection laws.
When responding to an SAR, you must provide the requester with all their personal data that has been collected and stored by your business. However, there are certain exceptions to this rule. For example, if the information requested is legally privileged or relates to a criminal investigation, it can be excluded from the request.
You can also anonymise the personal data of other individuals included in the request, as long as it does not prevent the requester from understanding their own data.
If you are unsure of what can and cannot be excluded from a Subject Access Request, contact us today. Our team of experts can provide you with advice and guidance on responding to SARs in line with GDPR regulations.
An employee can ask for any personal data that you have collected and stored about them, including information held in paper or electronic filing systems. They may also request a copy of any visual images or audio recordings related to them.
When responding to an SAR, you must provide the requester with a full explanation of how their data is being used. This includes information on who it has been shared with and why.
If you need help responding to a Subject Access Request, contact us today. Our team of experts can provide you with the support and guidance you need to stay compliant with GDPR regulations.