NeatHouse Partners

Health and Safety Documentation

We help businesses of all sizes overcome their health and safety challenges

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Does your business need Documentation For Health & Safety?

Neathouse Partners

Workplace Health & Safety documentation is a legal requirement for businesses with more than five employees (if you’re the business owner working in the business, you include yourself in that number).

The legal requirements include a Health and Safety Policy, Risk Assessments and more.

Keeping this together as a part of a Safe Sytems of Work (SSoW) means you have easy access to it whenever required.

And even if you have remote workers, under the Health and Safety at Work Act 1974, employers have the same health and safety responsibilities for those who work at home.

What Health & Safety Documentation does your business require?

Neathouse Partners

Businesses are expected to produce, implement, and maintain:

Health & Safety Policies & Procedures;
Risk Assessments;
Fire Risk Assessments;
Accident and Incident Records (including RIDDOR);
Method Statements.

These documents should be produced by individuals who demonstrate they have the Skill, Knowledge, Attitude, Training, and Experience (SKATE).

Appointing us as your health & safety consultants ticks that box and is an affordable, sensible way to ensure all your Health and Safety documentation is accurate and reliable.

What if you don’t comply with Health & Safety legislation?

Neathouse Partners

Ignoring your legal obligations are not taken lightly, and it cannot be stressed enough that you have a duty of care to protect your workforce. Never mind the potential of:

Business disruptions;
Loss of earnings;
Prosecution & Unlimited Fines;
Potential imprisonment.

Want the good news? We can help.

The best place to start is a by having a Health and Safety Policy.

This is not optional – under the Health and Safety at Work Act 1974 it is a legal obligation, and if you fall at this first hurdle of Health and Safety documentation, then prepare to set yourself up for a multitude of time-consuming setbacks.

Fewer than 5 employees?

Legally, you do not need a documented policy, but you still have a duty of care to keep your employees safe. Ask yourself:

How will you communicate clearly and consistently about all Health and Safety matters?

Are you serious about your Health and Safety culture and feel that you can get by without anything documented?

How will your employees know that you care about their safety and well-being?

Will you have anything to refer to in the worst-case scenario?

What is a Health & Safety policy ?

Neathouse Partners

A Health & Safety Policy sets out a commitment to safe ways of working by ultimately telling employees what you’ll do to protect them, how you will do it and when you’ll do it.

Having a documented policy is imperative to comply with Health and Safety legislation, especially if you have five or more employees on your books.

what does a Health & Safety Policy include?

Aims and Objectives

Touching on relevant legislation for your industry, and information on how you are going to implement, monitor and review your Health and Safety procedures.

Health & Safety Policy Statement

The statement of your business’s commitment to managing health and safety and your aims. Contain the roles and responsibilities for health and safety. Practical arrangements you have in place, showing how you will achieve your health and safety policy aims. As the employer, you should sign it and review it regularly.

Environmental Statement

Display your commitment to managing its environmental impact where possible, how you will achieve any aims set out and the controls in place to assist you with the process.

Safety-Management Structure

Outlines the tiers of safety responsibility within your business and name of all those with appointed duties.

Health & Safety Responsibilities

Establishing who is responsible for what and elaborate on the section above

Individual Policies

Each unique policy should set out its procedures and arrangements and be broken down into descriptions, associated hazards, relevant information, legislation, employer responsibilities and employee responsibilities responsibilities.

why health & safety Documentation

Neathouse Partners

health and safety Frequently asked questions

The standard dictionary definition for Health and Safety is: ‘regulations and procedures intended to prevent accident or injury in workplaces or public environments. ‘ … Employers and employees both have responsibilities under the Health and Safety at Work etc.

Health and safety are measures employers must take protect the mental and physical wellbeing of workers and non-workers. The Health and Safety at Work Act protects employees, customers, and visitors in your premises. Ideally, employers aim to eliminate or significantly prevent accidents happening in the workplace.

10 Easy Workplace Safety Tips:

  1. Train employees well.
  2. Reward employees for safe behavior. …
  3. Partner with occupational clinicians. …
  4. Use labels and signs.
  5. Keep things clean.
  6. Make sure employees have the right tools and have regular equipment inspections.
  7. Encourage stretch breaks.
  8. Implement safety protocols from the start.

Here are a few top tips for complying with health and safety legislation and improving the safety of workers:

  • Inspect your workplace. …
  • Create a health and safety plan. …
  • Train employees in health and safety at work. …
  • Hold regular meetings. …
  • Maintain health and safety records.

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