Is It Safe To Dismiss An Employee With Less Than Two Years Of Service?
Once over this two-year point, an employee is considered to have 'full' employment rights under UK Employment Law.
This means that before two-years, an employer can be more commercial when considering ending an employee's employment.
Resources to help your Business
Short Service Dismissal Letter (Template)
Include The Statutory Notice Period
One crucial point to consider is factoring in the statutory notice period.
Statutory notice in the first two years of employment is one week.
So to terminate an employee's employment, the employer must provide at least the statutory notice period which will mean adding the one-week notice period onto the length of employment.
This could, therefore, give the employee further rights and make the dismissal riskier.
In practice, this is only going to be of significant importance if the employee is approaching the two-year anniversary.
Although dismissals within this period are generally considered 'low risk', employers need to consider whether other issues could enable an employee to bring a claim.
Exceptions To The Two Year Rule
There are some exceptions to the two-year rule outlined below.
These exceptions would allow an employee to claim Automatic Unfair Dismissal in certain scenarios if the dismissal is for one of these reasons.
6 Important Points to Consider When Dismissing An Employee
1) Breach of contract Claims
Many employers take the view that as an employee does not have the right to bring a claim for Unfair Dismissal, there is no requirement to go through the formal disciplinary process (Acas Code Of Practice).
Legally, there is nothing wrong with this approach.
If you take the business decision that you do not wish to go through the formal disciplinary processes, you must ensure that it states in the Contract of Employment that the standard disciplinary rules do not apply during the first two years of employment.
If you do not, it could be open to an employee to bring a claim for breach of contract.
An employee’s right not to be discriminated against is effective from the first day of employment.
It also applies pre-employment. Employers should take care when interviewing prospective employees but more importantly when rejecting their application.
If the rejection relates to a ‘protected characteristic’, a prospective employee can bring a claim against you.
Care should be taken when advertising jobs as, for example, an advert seeking a “school leaver” could be seen as discriminating against older candidates.
A claim that is related to a ‘protected characteristic’ will entitle an individual to bring a discrimination claim for which an individual does not need any specific qualifying length of service.
It is, therefore, crucial for employers to be aware of what the protected characteristics are, and to ensure that none are present or a potential issue when dismissing an employee with less than two years’ service.
Protected Characteristics Covered by the Equality Act 2010:
- Gender reassignment
- Marriage and civil partnership
- Pregnancy and maternity
- Religion and belief
- Sexual orientation
When considering dismissing an employee, an employer should first consider whether any of these characteristics are present and whether an employee could allege that their employment has been terminated for one of these reasons.
Be careful when considering whether you should dismiss an employee for issues regarding their capability in their role.
It might be the case that their capability is hindered by a disability, giving the employee the basis for a discrimination claim.
If the employee does have a disability, the employer would be under a legal duty to consider any reasonable adjustments which could be made to assist the employee in their employment.
In addition, it would be prudent to obtain a medical report or occupational health assessment before considering dismissal.
If you do not, and they bring a Claim, compensation is uncapped and such claims can be expensive and time-consuming.
'Other Claims' Considered Automatically Unfair
There are also some other Claims that are considered automatically unfair which means that employees can bring these Claims from the start of their employment.
To avoid litigation, Employers should consider whether any of these issues below are present before merely dismissing an employee regardless of their length of service.
3) Making A Protected Disclosure (Whistleblowing)
If an employee is dismissed for making a Protected Disclosure (whistleblowing), they are protected from being subject to any detriment as a result of this, and from dismissal.
Compensation for such Claims is also uncapped so employers should be careful if an employee has raised an issue before their dismissal that would be considered as whistleblowing, such as:
- Criminal offences;
- Breach of any legal obligations;
- Miscarriages of justice;
- A danger to the health and safety of any individual;
- Damage to the environment;
- The deliberate concealing of information about any of the above.
Other factors may constitute 'Protected Disclosure', such as an employee believing they have been treated poorly and subsequently raising a grievance about the issue; following this up with a dismissal based upon the employee being a ‘bad apple' may lead to the employee being able to make a claim.
4) Reasons Relating To Health And Safety
It is automatically unfair to dismiss an employee for reasons connected with health and safety where by the employee took action about a health and safety issue.
The right to bring a Claim connected to Health and Safety arises from the start of employment.
For example, where an employee has been designated to carry out activities in connection with preventing or reducing risks to health and safety, they are protected from being subject to any detriment or being dismissed as a result of carrying out those duties.
5) Asserting A Statutory Right
Employees are protected against being subject to a detriment or being dismissed if they assert a statutory right and any such dismissal would be automatically unfair.
There are limited statutory rights that this would apply to, such as asserting that the National Minimum Wage is not being paid, rights under the Working Time Regulations 1998 and rights under the Transfer of Undertaking (Protection of Employment) Regulations 2006.
6) Being A Trade Union Representative
If an employee is a Trade Union Representative or has taken part in any Trade Union Activities, any dismissal connected to that reason will be automatically unfair.
Is There Anything Else You Should Consider?
- Avoid making quick decisions regarding dismissal;
- Ensure you have a paper trail of evidence kept about the employee – this will be useful if the employee does make a claim;
- If an employee raises a grievance during the process of dismissal, it is up to you to make sure your organisation investigates it properly;
- Be consistent! When dismissing one employee, do your best to make sure that you dismiss any other employees for the same offence. Treating one employee differently during dismissal could amount to unfair treatment.
Employers Need To Be Cautious
Given that there are so many ways in which an employee can bring a claim in the Employment Tribunal despite not having two years’ service, it is imperative that employers assess the wider picture.
Employers need to determine whether there are other risks which may be relevant, which an employee could suggest were the real reason for their dismissal.Not all situations can be completely risk free, but if following an assessment of potential risk an employer continues down the path of dismissal, it is advisable to make clear as to why the employment is being terminated and ensure the dismissal is backed up by evidence, unconnected to the other issues.
Evidence and reasoning to support the dismissal would help defend a vexatious claim, but still would not guarantee a successful defence, and this can often result in a costly tribunal claim for employers.
Pro Tip: Always consult a specialist Employment Law adviser before taking any dismissal action against an employee.